Required Reports |
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| Below is a list of reports that agencies must submit to a range of regulatory, executive or legislative offices. This list is not intended to be inclusive, and should not be used as a final reference for ensuring compliance. It is only offered as a guide for agency use. Agencies should contact their analysts or liaisons from the appropriate offices to ensure they comply with all requirements. | |||||
| Report ID | Description | Frequency | Due Date | Required By | Submitted To |
| 1 | Cost of Copies | Annually | By 9/1 of odd # years | TBPC | TBPC |
| 2 | Lawsuit Report | Annually | 10/15 | LBB | LBB |
| 3 | Minority Hiring Practices | Annually | 60 days after close of FY (10/31) | Commission on Human Rights | Commission on Human Rights |
| 4 | Risk Management Survey | Annually | 60 days after close of FY (10/31) | SORM | SORM |
| 5 | Annual reports of agency internal auditors | ? | 11/1 | GOV, LBB, Sunset, SAO, CPA | GOV, LBB, Sunset, SAO, CPA |
| 6 | A state agency shall file a copy of each report submitted to the state agency’s governing board by the agency’s internal audit. | ? | Not later than the 30th day after the date the report is submitted | GOV, LBB, Sunset, SAO, CPA | GOV, LBB, Sunset, SAO, CPA |
| 7 | (c) In addition to the requirements of Subsection (a), a state agency shall file any action plan or other response issued by the state agency’s governing board or the administrator of the state agency if the state agency does not have a governing board in response tot he report of the state agency’s internal auditor. | ? | Contingent upon issuance of action plan or other response | GOV, LBB, Sunset, SAO, CPA | GOV, LBB, Sunset, SAO, CPA |
| 8 | If there is reasonable cause to believe money received from the state by the entity, client or contractor of the entity has been lost, misappropriated, or misused, or that other fraudulent or unlawful conduct has occurred the administrative head shall report the reason and basis for the belief to the state auditor | ? | Contingent on a finding by the administrative head of entity subject to audit by the state auditor | SAO | SAO |
| 9 | Space Needs Assessment | Annually | 11/12 | TBPC | TBPC |
| 10 | Annual financial report | Annually | 11/20 | GOV, SAO, LBB, CPA, LRL | GOV, SAO, LBB, CPA, LRL |
| 11 | Schedule demonstrating proportionality of wages by source of funds | ? | 11/20 | CPA, SAO | CPA, SAO |
| 12 | Contract Workforce Survey | Annually | 12/1 | TWC, GOV, LBB | TWC, GOV, LBB |
| 13 | Annual Non-Financial Report Annual Nonfinancial Data including but not limited to appropriation item transfers, Hub progress report, indirect cost schedule, professional fees and service, space occupied, and recycle purchases | Annually | 12/31 | GOV, SAO, LBB, CPA, LRL | GOV, SAO, LBB, CPA, LRL |
| 14 | Membership Dues and Training Costs | Annually | 12/31 | LBB | LBB |
| 15 | Annual Financial Report | Annually | Not later than the date prescribed by the CPA | GOV, SAO, LBB, CPA, LRL | GOV, SAO, LBB, CPA, LRL |
| 16 | Activity Report Before Session | Bi-Annual | 1/1 before each Regular Session | GOV, Lt. GOV | GOV, Lt. GOV |
| 17 | Bienniel Operating Plan Biennial Operating plan or amendments to the biennial operating plan | Bi-Annual | Not later than the 30th day after the date the LBB approves the plan or amendment - online at LBB Web site | LBB | LBB |
| 18 | Agency Address Info. | Annually | February 7 | CPA | CPA |
| 19 | Hub Report | Semi-Annual | March 15 2000 | TBPC | TBPC |
| 20 | Draft Customer Relations Assessment | Annually | March 17 2000 | GOV, LBB | GOV, LBB |
| 21 | Final Customer Relations Assessment | Annually | June 1 | GOV, LBB | GOV, LBB |
| 22 | Capital Project Report | Annually | June 1 | Texas Bond Review Board | Texas Bond Review Board |
| 23 | Strategic Plan | Bi-Annual | Each even numbered year | GOV, SAO, LBB, CPA, LRL, SL&A | GOV, SAO, LBB, CPA, LRL, SL&A |
| 24 | EEO Information Report | Annually | 7th workday of calendar year | Commission on Human Rights | Commission on Human Rights |
| 25 | Encumbrances & Payables | Quarterly | 12/30, 3/30, 6/30, 9/30 | CPA | CPA |
| 26 | Annual Encumbrances & Payables | Annually | 10/30 | CPA | CPA |
| 27 | Governmental Employer’s Quarterly Report Form C-3 | Quarterly | 12/30, 3/30, 6/30, 9/30 | TWC | TWC |
| 28 | Federal Government Employer’s Quarterly Report Form 941 | Quarterly | 4/30, 7/31, 10/31, 1/31 | Internal Revenue Service | Internal Revenue Service |
| 29 | FTE State Employee Qrtly Report | Quarterly | 4/30, 7/31, 10/31, 1/31 | SAO | SAO |
| 30 | Performance Measures | Quarterly | Determined by LBB, usually 30 days after close of each quarter | LBB ABEST On-line, LRL, SL&A | LBB ABEST On-line, LRL, SL&A |
| 31 | USAS/ABEST Reconciliation | Quarterly | Determined by LBB, usually 30 days after close of each quarter | LBB ABEST On-line | LBB ABEST On-line |
| 32 | Non-residence Bidder Report | Semi-Annually | 1/31 | LBB | LBB |
| 33 | Non-residence Bidder Report | Semi-Annually | 7/31 | LBB | LBB |
| 34 | Open Records | Monthly | By the 10th Online TBPC Web Site | TBPC | TBPC |
| 35 | Retirement Reconciliation | Monthly | By the 10th | ERS Accounting Division | ERS Accounting Division |
| 36 | TexFlex | Monthly | By the 25th | ERS Accounting Division | ERS Accounting Division |
| 37 | A state agency shall file a written statement with the state auditor covering the policies and procedures for an extension sick leave. | ? | Contingent on establishment of policies and procedures for extended sick leave | SAO | SAO |
| 38 | A gift or bequest to a state agency may not be transferred to a private or public development fund or foundation unless written permission for the transfer is given by the donor of the gift or representative of the estate. The report is an n account of all such letter of written permission and transfers of gifts or bequests. | ? | Contingent on a gift or bequest made to a state agency being transferred to a private or public development fund or foundation | ||